We all look at highly productive folks as machines or wizards. But by studying about how efficiently they work and overcome challenges we all experience, its possible to boost our own productivity as well. We will mainly focus on challenges like:
- Boring work.
- Responding to messages and emails while working.
- Staying motivated and energized throughout the entire work day.
- Focusing and completing all important work on your plate.
Here are a few pointers that will you increase productivity and become highly efficient with these habits:
- Focus on most important work first.
Every to-do list has some tasks more important that the others. If your focus is on simply checking out the tasks on any to-do list you might end up with a mix of any important or less important tasks completed.
Instead spend a few minutes at the beginning of your day to choose 1-3 most important things to-do, the tasks that no matter what you need to finish by the end of the day.
- Break tasks into smaller pieces
There are a variety of reasons that people procrastinate, but one of the most important is that the tasks on their to-do list just seem too daunting. If you have to-do list items that are large in scope and not very specific, tackling those tasks becomes challenging. You look at the item and think “I don’t even know where to start”. You can start by breaking large to-dos into smaller to-dos.
- Take breaks
Nobody, not even highly productive people, can focus for eight hours straight. It simply isn’t possible. No matter how many efficient habits you build, you can’t maintain distraction-free focus for that long. That’s why taking breaks is so important. Even breaks that are just a few minutes long can help you recharge and come up with new ideas. When you take breaks, it’s important to make them structured and deliberate. It’s easy to justify distractions as “taking a break.” But if you don’t have that break time scheduled, it’s possible that you’re actually just getting distracted.
- Try making fewer decisions.
While he was President, Barack Obama said that he never makes a decision about what to wear:“You’ll see I wear only gray or blue suits,” [Obama] said. “I’m trying to pare down decisions. I don’t want to make decisions about what I’m eating or wearing. Because I have too many other decisions to make.” Some decisions are important. Most aren’t. If you want to be more productive, consider outsourcing or eliminating everyday decisions. Other highly productive people have made similar comments about their own efficient habits.
- Learn from successes as well as mistakes.
Some decisions are important. Most aren’t. If you want to be more productive, consider outsourcing or eliminating everyday decisions. Other highly productive people have made similar comments about their own efficient habits. But successes deserve every bit as much scrutiny as failures. Highly productive people make the most of successes by figuring out how to repeat them. What went well and why? What should you take from this experience and use again? Are there elements of a successful project that weren’t as effective and can be eliminated? Asking these questions helps you go from one success to repeated successes. It also helps you understand your successes on a more intuitive level, which saves you time whenever you sit down to work on a new project.